What personal data do we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be used to verify authenticity. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Should you subscribe to our email list, we retain your email address – nothing else.  You can unsubscribe from that list at any time.

Effective May 25, 2018

Welcome! We at Kolstein Music (“Kolstein’s,” “we,” “us”) thank you for visiting our website (“Site”). This PRIVACY NOTICE (“Privacy Notice”) describes the ways in which your privacy is protected when you access, interact with and use this Site. By using this Site, you agree to all Kolstein’s policies made available to you within this Site. Capitalized terms not otherwise defined in this Privacy Notice shall have the meanings ascribed to them in the Terms.

With respect to the collection of your information, if you do not want your personal information collected, please do not submit it to us. If you have already submitted information and would like to review, correct, or remove it from our records, please contact info@kolstein.com

By visiting and using the Site, you are deemed to have agreed to the provisions of this Privacy Notice, unless you are in the EEA or Switzerland in which case you are acknowledging that you have been provided this Privacy Notice.

  1. Information Use and Collection. 
    1. We are committed to ensuring our Users’ privacy and peace of mind.  Your personal information (“Personal Information”) is gathered only when you choose to share it.  For purposes of the Privacy Notice, ‘personal information means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
    2. Your Personal Information is gathered when you become a Purchaser of one (1) or more Products from the Site by providing us with information such as (by way of an example) your name, email, and address.  Additionally, your Personal Information is gathered by us when you sign up for one (1) or more electronic newsletters and/or promotional e-mails that we may now or hereafter offer to our Users from time to time, or when placing a request for customer service by using the “Contact” feature contained within the Site.  In both of these examples, we require the collected information in order to fulfill your request for a product or information. To the extent that we use this information beyond the immediate fulfillment of your request, we retain it so that we may contact you about new products, sales, and other promotional messages we think will interest you. Finally, your Personal Information is gathered by us when clicking any one (1) or more on sponsored advertisements that we may now or hereafter provide for our Users to view while on the Site.   Additionally, you can always choose to opt-out of receiving promotional e-mail and electronic newsletter communications that we may now or hereafter send to Users from time to time (see the Section on Email Choice/Opt-out for more information).
    3. Loyalty Rewards Program. We may offer a loyalty rewards program in which customers accrue points that are redeemable for store credit at Kolstein’s. Kolstein’s store credit holds zero cash value and may only be applied as store credit for purchases made at Kolstein’s/kolsteins.com. Loyalty rewards points and Kolsteins store credit are non-transferable.
    4. Technologies such as cookies, beacons, tags, and scripts are used by our partners (e.g. marketing partners), or analytics. These technologies are used in analyzing trends, administering the site, tracking users’ movements around the site, and gathering demographic information about our user base as a whole. We may receive reports based on the use of these technologies by these companies on an individual as well as aggregated basis.
    5. We use cookies to remember users’ preferences, for authentication, source tracking, analytics, or product recommendations. Users can control the use of cookies at the individual browser level. If you reject cookies, you may still use our site, but your ability to use some features or areas of our site may be limited.
    6. We use Local Storage Objects (LSOs) such as HTML5 to store content information and preferences. Third parties with whom we partner to provide certain features on our site or to display advertising based upon your Web browsing activity use LSOs such as HTML 5 to collect and store information. Various browsers may offer their own management tools for removing HTML5 LSOs.
    7. We may partner with a third party to either display advertising on our Web site or to manage our advertising on other sites. Our third-party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests.  If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by contacting us here (or if located in the European Union click here). Please note this does not opt you out of being served ads.  You will continue to receive generic ads.
    8. Non-personally-identifiable information may be shared in the future with third parties to provide more relevant services and advertisements to Users.  Please note that advertisers that may now or hereafter present or sponsor advertisements on the Site (e.g. ads presented by Google) may set and access their cookies on your computer once you click on one of their advertisements.  Any advertiser’s use of cookies is subject to such advertiser’s privacy policies and terms and conditions, and not Kolstein’s Privacy Notice or Terms.
    9. You may be able to configure your browser to accept or reject all or some cookies, or notify you when a cookie is set — all browsers are different, so check the “Help” menu of your particular browser to learn how to change your cookie preferences.  Even if you have set your browser to refuse cookies, you will still be able to browse the Site.  However, you must enable cookies when registering an account on our Site or when purchasing Products on the Site.
    10. From time to time, Kolsteins and any advertisers that we may now or hereafter partner with may sponsor a promotion, sweepstakes, or contest on the site.  To participate in such promotions, sweepstakes or contests, users may be asked to provide Personal Information including their name, email address, phone number, or home address, or to answer personal questions for marketing purposes.  Unless otherwise specified herein, Kolsteins will not independently transfer Personal Information to its partners.  Your decision to participate in a sponsored promotion, sweepstakes, or contest is entirely voluntary, and any information you provide by participating, including Personal Information, is entirely at your discretion.
    11. Our Blog. Our Site offers publicly accessible blogs or community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request the removal of your personal data from our blog or community forum, contact us here. In some cases, we may not be able to remove your personal data, in which case we will let you know if we are unable to do so and why. Because the Site provides Users with the ability to communicate with other Users and publish a public commentary by posting content under the “Comments” section for each of our products, it is strongly recommended that you carefully monitor the information which you choose to share when posting content under the “Comments” section for any given product.  Giant Vapes does not regularly monitor such information under the “Comments” section and is under no obligation to do so.  Any Personal Information which you post in any “Comments” section may become a permanent part of the public domain and have unintended consequences.  You are advised to use caution when posting anything other than Product-related comments under any “Comments” section.
    12. Eliquid Reviews. We display personal testimonials of satisfied customers on our Site in addition to other endorsements.  With your consent, we may post your testimonial along with your name.  If you wish to update or delete your testimonial, you can contact us at here
    13. Referrals. If you choose to use our “Refer a Friend” service to tell a friend about our Site, we will ask you for your friend’s information such as name and email address.  We will automatically send your friend a one-time email inviting him or her to visit the site.  Kolsteins stores this information for the sole purpose of sending this one-time email and tracking the success of our referral program.
    14. Except in the limited circumstances set forth below, Kolsteins will not sell, share or disclose the Personal Information it collects to third parties without your prior consent.
      1. Order Fulfillment Once you purchase a Product(s) from us while on the Site, we may share with a third party the information that is necessary to fulfill the order for that Product(s).  For example, if you purchase a Product on the Site using your credit card (e.g. MasterCard®, Visa®, American Express®, or Discover®), your credit card number may be securely passed (via encryption) on to our credit card processing agent and/or the card’s issuing institution (including their fraud verification and detection service providers).  Likewise, the sales transaction information associated with your Product purchase, such as your shipping and/or billing address, email address, telephone number, and purchased Product description, may be shared in the future, as we expand our payment method offerings, with an online payment service provider (such as PayPal®).
      2. Legal Compliance.  Kolsteins may disclose Users’ Personal Information when such disclosure is:
        • necessary to conform to legal requirements or to respond to a subpoena, search warrant, or other legal process received by Kolsteins, whether or not a response is required by applicable law;
        • necessary to enforce or apply our Terms and other related agreements; or
        • to protect the rights, property, or safety of Kolsteins, our employees, our users, or other members of the general public.
        • Disclosures made may include exchanging information with other companies and organizations, or governmental agencies.  However, this does not include selling, renting, sharing, or otherwise disclosing Personal Information from customers for commercial purposes in violation of the commitments set forth in this Privacy Notice.
      3. Business Transfers.  As we continue to develop our business, we may sell or buy companies, subsidiaries, or business units.  In such transactions, User information, including Personal Information, is generally considered an asset but remains subject to the terms and conditions of any pre-existing Privacy Notice. In addition, we may transfer your personal data to a successor entity upon a merger, consolidation, or other corporate reorganization in which Kolsteins participates or to a purchaser of all or substantially all of Kolstein’s assets to which this Site relates. You will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal data, as well as any choices you may have regarding your personal data.
  2. Security.  Kolsteins takes precautions to ensure that our Users’ Personal Information is secured.  We use a variety of industry-standard technical, contractual, administrative, and physical security measures and procedures to help protect your Personal Information from unauthorized access, use, alteration, or disclosure.  Unless otherwise provided for herein, we restrict access to Personal Information to those employees who need access to perform their essential job functions. Please note that despite our best efforts, no one can guarantee the security of User Personal Information.  Unauthorized entry or use, hardware or software failure, and other factors may compromise the security of User Personal Information at any time.
  3. Hyperlinks.  The Site may now or hereafter contain Internet hyperlinks (a/k/a “links”) to other websites not owned, operated, or maintained in any way by Kolsteins. Users may not post hyperlinks to third-party Internet websites on the Site’s various “Comments” sections without our express written permission.  In the event of the presence of such hyperlinks now or in the future, please be advised that Kolsteins is not responsible for the privacy policies, terms and conditions, and/or information use practices or content on such other Internet websites.  When linking to another website, you should read that website’s stated privacy policy.  Our Privacy Notice only governs information collected on our Site.

  4. Social Media. Our Site includes social media features, such as the Facebook, Instagram, and Twitter buttons. These features may also collect your IP address, which page you are visiting on our Site, and may set a cookie (see below) to enable the feature to function properly. These features may also give you the option to post information about your activities on our Site to your profile page to share with others within your network. Your interactions with these features are governed by the privacy notice of the company providing them.
  5. Email Choice/Opt-out.  Kolsteins offers you choices regarding the collection, use, and sharing of your Personal Information.  You have a right at any time to stop us from contacting you for promotional marketing purposes.  If now or in the future you receive promotional or electronic newsletter communications from us, you may indicate a preference to stop receiving such communications from us, and you will have the opportunity to “opt-out” by clicking the “Unsubscribe” hyperlink at the bottom of all such communications.  Not withstanding your indicated email marketing preferences, we may send you administrative emails regarding Kolsteins, including, for example, Order Confirmations and notices of updates to our Privacy Notice or the Terms if we choose to provide such notices to you in this manner.
  6. Visiting our Site from outside the United States
    We store and process all personal information for Kolsteins within the US. If you are visiting our Site from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country. Please be assured that we seek to take reasonable steps to ensure that your personal information is protected. By using our services, you understand that your information may be transferred to our facilities and those third parties with whom we share it as described in this Privacy Notice.
  7. Visiting our Site from the European Economic Area (EEA)
    1. The Legal Basis for Using European Personal Information
      1. When we collect information about you through our Site the legal basis on which we process your personal information is the fulfillment of an agreement between us, namely, to provide you with the products and services or the Kolsteins Newsletters and other information marketing our products in response to your request.
      2. When we collect information about you through our Site, the legal basis on which we process your personal information is the performance of our agreement with you to purchase or review products. When we use your personal information outside of what is strictly necessary for that transaction, we are doing so in our legitimate interest of informing you of related products and promotions.
      3. To the extent that we transfer personal information from the EEA to a jurisdiction outside the EEA that has not been adduced by the European Commission as providing adequate data protection (such as the US), we will ensure that such personal information is safeguarded through appropriate contractual terms.
    2. Rights for EEA Residents
      1. In addition, if you are a resident of the EEA, you have the right to:
        • Find out if we use your personal information, to access your personal information, and receive copies of your personal information.
        • Withdraw any express consent that you have provided to the processing of your personal information at any time without penalty.
        • Access your personal information and have it corrected or amended if it is inaccurate or incomplete.
        • Obtain a transferable copy of some of your personal information which can be transferred to another provider when the personal information was processed based on your consent.
        • If you believe your personal information is inaccurate, no longer necessary for our business purposes, or if you object to our processing of your personal information, you also have the right to request that we restrict the processing of your data pending our investigation and/or verification of your claim.
        • Request your personal information be deleted or restricted under certain circumstances. For example, if Kolsteins is using your personal information on the basis of your consent and has no other legal basis to use such, you may request your personal information be deleted when you withdraw your consent.
        • If you wish to exercise any of these rights or raise a complaint on how we have handled your personal information, please contact here 
  1. Changes in Our Privacy Notice.
    From time to time we may modify, change, update, add to, remove portions of or otherwise alter this Privacy Notice.  If we make changes, we will post them on our Site to make Users aware of what the changes are so Users will always be aware of what information we collect, how we collect and use that information, and when we may disclose such information. If you object to any such changes, you must immediately cease using the Site.  A User is bound by any changes to this Privacy Notice when he, she or it uses the Site after those changes have been posted.

  2. Contact, Questions, or Feedback
    When we receive formal written complaints, it is our policy to contact the person regarding his or her concerns. We will cooperate with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that cannot be resolved between Giant Vapes and an individual.